ibm/SEIMLess Content Server is the core content repository and foundational document management technology for the Ibm/SEIMLess Enterprise Content Suite, giving control over documents and business content across the enterprise by securing and storing it throughout its lifecycle.
Your foundational investment in Content Server will allow you to:
- Implement and track good corporate governance practices and reduce the risk of non-compliance
- Improve employee productivity through faster and easier information retrieval
- Increase return on investment (ROI) through accelerated productivity and low cost of deployment and ownership
- Leverage other technology investments by scaling Ibm/SEIMLess Document Management to grow with your needs
ibm/SEIMLess Document Management software solutions:
- Reduce corporate risk through good governance practices
- Increase ROI through low cost of deployment and ownership
- Improve personal productivity and corporate agility
- Capture and extract the value in your electronic document assets
- Leverage technology investments
The Oracle 11g R2 and Oracle RAC databases delivers extreme performance and is the ideal database platform for content and document rich applications.
Organize and share electronic documents
Document Management manages any type of electronic document in any file format. You can organize electronic documents into hierarchies of folders and compound documents within three types of workspaces that reflect the different ways in which people work: the Enterprise Workspace; Project Workspaces; and Personal Workspaces.
- Apply custom metadata to documents: Document Management lets you associate extra information, called metadata, with documents. Metadata is indexed and can be used to easily retrieve and generate reports on documents based on your custom criteria. Each piece of metadata information is an attribute, and sets of attributes can be grouped into categories that can be associated with any document. You can also add to your attributes, which improves the accuracy of attributes and enhances query precision.
- Classify documents according to alternate taxonomic hierarchies: Multiple taxonomic classifications can be associated with documents in their original locations. This lets you browse and search documents in the Document Management repository according to taxonomies that differ from the one implied by the folder structure, without having to create multiple copies of documents.
- Rate and critique documents: Document Management allows you to rate the value of a document and write a critique that is saved with the document and viewed by other users. In addition to providing users with lists of the most highly rated documents, the solution tracks document usage to show the most recent and frequently accessed documents.
- Automate change request, review and approval processes: Document Management’s graphical Workflow Designer tool enables you to automate document management processes, such as document change requests and document review and approval processes, to ensure that they are carried out accurately and consistently. You can design processes according to your own requirements or according to those imposed by regulatory agencies.
- Work directly from popular document authoring tools: Document Management allows users of popular desktop authoring tools, including Lotus Mail and Microsoft Word, Excel, PowerPoint, and Outlook, to open and save documents directly from the repository. Using Windows Explorer, users can drag and drop documents and folders between their desktop and the repository. Document Management also supports the WebDAV protocol, allowing users of WebDAV-compliant desktop applications to connect directly to the repository.
- Email documents to and from the repository: You can assign a unique email address to folders in the ibm/SEIMLess Document Management repository, thereby allowing users to email document attachments directly to a particular folder. Each document in the repository has an Email function, enabling the document’s link or the document itself to be emailed to any recipient.
- Use permissions to fine-tune access to documents: You can set up to nine levels of permissions on a document or folder in the Document Management repository. This helps you fine tune the type of access that you want to grant to individuals and groups based on corporate policies. For example, some users may not have the permission to even see a document, others may have the permission to only view a document, and others may be able to modify or delete a document.
- Audit all document events: Use Document Management’s comprehensive audit trail functionality to automatically record the date, time and performer of every type of event that can be performed on a document. Events that can be recorded include document creation, renaming, reserving or un-reserving, adding or deleting versions, viewing and so on.
Document scanning is a term often used, but is a process that is very different than document conversion or remediation. Document scanning results in an imaged version of a document, or an electronic copy of the paper document. It is just a picture of the document without any intelligence, ie. the ability to search or cut and paste into other documents.
Document Conversion goes beyond basic scanning and includes the OCR (Optical Character Recognition) version of the text within the document.
Document Remediation takes document conversion another step further by including meta tags to images and signatures and correcting the read order of tables and columns for use by assistive technologies such as screen readers.
- What can be converted or remediated?
Paper, microfilm, microfiche, and other source media can be converted to digital images. Conversion and Remediation may also include electronic files that include images and text that need to be presented in a different format.
Document Scanning, Conversion and Remediation Benefits
- The resulting electronic documents can be assigned index (metadata) attributes for fast, easy storage and retrieval in a document management or records management system.
- Having the text within the document allows for in-depth searches and correcting of the documents for use with assistive technology.
- Scanning, conversion and remediation of electronic data into accessible formats helps you maintain compliance with Accessibility and Section 508 regulations as it relates to electronic documents and information.
- Allows for re-use/re-purposing of information contained within documents quickly and easily.
- Electronic Records are legally acceptable when properly managed.
- Extensive experience in scanning, conversion and remediation to include accessibility compliance for both Federal Local Government as well as private industry.
- Audited by the Department of Defense
- Completed all projects to full PII, (Personally Identifiable Information), PHI (Protected Health Information) and HIPAA (Health Insurance Portability and Accountability Act) standards, without a single physical or electronic breach of security.
The processes, procedures, and security controls have been audited and approved to standards established by the Federal Information Security Management Act (FISMA), which defines the strict protocol to manage security that must be followed for all information systems used or operated by the U.S. Federal Government or by a contractor on behalf of a federal agency.
Agencies currently using these services include: U.S. Department of Defense, U.S. Treasury, U.S. Department of Commerce, and General Services Administration, as well as others.